Terms of Service

Effective Date: January 1, 2024

Last Updated: January 1, 2024

Welcome to AI Trainer Assistant ("we," "our," or "us"). These Terms of Service ("Terms") govern your use of our AI-powered fitness training platform available at https://trainersedge-fit.web.app (the "Service").

1. Acceptance of Terms

By accessing or using our Service, you agree to be bound by these Terms and our Privacy Policy. If you do not agree to these Terms, you may not use our Service.

2. Description of Service

AI Trainer Assistant is a comprehensive platform that provides:

• AI-Powered Content Generation: Automated creation of personalized workout and meal plans
• Client Management: Tools for managing client information and relationships
• Professional Branding: Customizable PDF generation with your business branding
• Communication Tools: Email and SMS integration for client outreach
• Content Library: Storage and management of favorite workouts, meals, and videos
• Subscription Management: Flexible billing and plan options

3. User Accounts and Registration

3.1 Account Creation

To use our Service, you must:

• Be at least 18 years old (or have parental consent if under 18)
• Provide accurate and complete registration information
• Maintain the security of your account credentials
• Notify us immediately of any unauthorized use of your account

3.2 Account Types

• Trainer Accounts: For fitness professionals managing clients and generating plans
• Client Access: Limited access for clients to complete intake forms and receive plans

3.3 Account Responsibilities

You are responsible for:

• All activities that occur under your account
• Maintaining the confidentiality of your login credentials
• Updating your account information as needed
• Complying with all applicable laws and regulations

4. Subscription Plans and Billing

4.2 Billing and Payment

• Payment Processing: All payments are processed securely through Stripe
• Billing Cycle: Monthly subscriptions are billed in advance
• Automatic Renewal: Subscriptions automatically renew unless cancelled
• Price Changes: We may modify prices with 30 days' notice
• Taxes: You are responsible for any applicable taxes

4.3 Cancellation and Refunds

• Cancellation: You may cancel your subscription at any time
• Effective Date: Cancellation takes effect at the end of your current billing period
• Refunds: No refunds for partial months or unused features
• Data Access: You retain access to your data until the end of your billing period

5. AI Content Generation and Disclaimers

5.2 Professional Responsibility

As a fitness professional using our Service, you acknowledge and agree that:

• You are responsible for reviewing and customizing all AI-generated content
• You must ensure all plans are appropriate for your clients' health and fitness levels
• You should consult with healthcare providers when necessary
• You are liable for any injuries or health issues resulting from your recommendations

5.3 Medical and Health Disclaimers

• Not Medical Advice: Our Service does not provide medical, health, or nutritional advice
• Professional Consultation: Clients should consult healthcare providers before starting any fitness program
• Individual Results: Results may vary based on individual circumstances
• Risk Acknowledgment: Exercise and dietary changes carry inherent risks

6. User Content and Intellectual Property

6.1 Your Content

You retain ownership of content you upload, including:

• Client information and data
• Favorite workouts, meals, and videos
• Business logos and branding materials
• Custom notes and modifications

6.2 License to Use Your Content

By using our Service, you grant us a limited license to:

• Process and analyze your content to provide our services
• Generate AI-powered recommendations based on your content
• Store and backup your data securely
• Improve our AI algorithms using anonymized data

6.3 Our Intellectual Property

Our Service and its original content, features, and functionality are owned by AI Trainer Assistant and are protected by international copyright, trademark, and other intellectual property laws.

7. Acceptable Use Policy

7.1 Permitted Uses

You may use our Service to:

• Manage your fitness training business
• Create and share workout and meal plans with clients
• Communicate with clients through our platform
• Store and organize your professional content

7.2 Prohibited Uses

You may not use our Service to:

• Violate any applicable laws or regulations
• Infringe on intellectual property rights
• Transmit harmful, offensive, or inappropriate content
• Attempt to gain unauthorized access to our systems
• Interfere with the proper functioning of our Service
• Use automated systems to access our Service without permission
• Share your account credentials with others
• Provide false or misleading information

8. Data Privacy and Security

8.1 Data Protection

We implement industry-standard security measures to protect your data:

• Encryption of data in transit and at rest
• Secure authentication and access controls
• Regular security audits and updates
• Compliance with applicable privacy laws

8.2 Client Data Responsibility

As a trainer, you are responsible for:

• Obtaining proper consent from clients before collecting their information
• Ensuring client data is accurate and up-to-date
• Complying with applicable privacy laws (HIPAA, GDPR, etc.)
• Protecting client confidentiality and privacy

9. Third-Party Services

9.1 Integrated Services

Our Service integrates with third-party providers:

• Firebase (Google): Authentication, database, and cloud functions
• Stripe: Payment processing and subscription management
• OpenAI: AI content generation
• SendGrid: Email delivery services
• Twilio: SMS communication services
• YouTube/Vimeo: Video hosting and embedding

9.2 Third-Party Terms

Your use of integrated third-party services is subject to their respective terms of service and privacy policies. We are not responsible for third-party service availability or functionality.

10. Service Availability and Modifications

10.1 Service Availability

• We strive to maintain high service availability but cannot guarantee 100% uptime
• Scheduled maintenance will be announced in advance when possible
• We are not liable for service interruptions or downtime

10.2 Service Modifications

We reserve the right to:

• Modify, suspend, or discontinue any part of our Service
• Update features and functionality
• Change subscription plans and pricing
• Implement usage limits and restrictions

11. Limitation of Liability

11.2 Limitation of Damages

TO THE MAXIMUM EXTENT PERMITTED BY LAW, AI TRAINER ASSISTANT SHALL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, INCLUDING BUT NOT LIMITED TO LOSS OF PROFITS, DATA, OR BUSINESS OPPORTUNITIES.

11.3 Maximum Liability

OUR TOTAL LIABILITY TO YOU FOR ANY CLAIMS ARISING FROM OR RELATED TO THESE TERMS OR THE SERVICE SHALL NOT EXCEED THE AMOUNT YOU PAID US IN THE TWELVE (12) MONTHS PRECEDING THE CLAIM.

12. Indemnification

You agree to indemnify and hold harmless AI Trainer Assistant, its officers, directors, employees, and agents from any claims, damages, losses, or expenses (including reasonable attorneys' fees) arising from:

• Your use of the Service
• Your violation of these Terms
• Your violation of any third-party rights
• Any content you submit or transmit through the Service

13. Termination

13.1 Termination by You

You may terminate your account at any time by:

• Cancelling your subscription through your account settings
• Contacting us at trainers.edge.ai@gmail.com
• Following the cancellation procedures outlined in your subscription plan

13.2 Termination by Us

We may terminate or suspend your account if you:

• Violate these Terms of Service
• Engage in fraudulent or illegal activities
• Fail to pay subscription fees
• Misuse our Service or third-party integrations

13.3 Effect of Termination

• Your right to use the Service will cease immediately
• We may delete your account and associated data
• You remain liable for any outstanding fees
• Provisions that should survive termination will remain in effect

14. Dispute Resolution

14.1 Governing Law

These Terms shall be governed by and construed in accordance with the laws of the State of California, without regard to conflict of law principles.

14.2 Dispute Resolution Process

1. Informal Resolution: Contact us first to attempt resolution
2. Mediation: If informal resolution fails, we may engage in mediation
3. Arbitration: Any disputes shall be resolved through binding arbitration
4. Class Action Waiver: You waive the right to participate in class action lawsuits

15. General Provisions

15.1 Entire Agreement

These Terms, together with our Privacy Policy, constitute the entire agreement between you and AI Trainer Assistant regarding the use of our Service.

15.2 Severability

If any provision of these Terms is found to be unenforceable, the remaining provisions will remain in full force and effect.

15.3 Waiver

Our failure to enforce any provision of these Terms shall not constitute a waiver of that provision or any other provision.

15.4 Assignment

You may not assign or transfer your rights under these Terms without our prior written consent. We may assign our rights and obligations under these Terms.

15.5 Updates to Terms

We may update these Terms from time to time. We will notify you of material changes by:

• Posting the updated Terms on our website
• Sending email notifications to registered users
• Displaying prominent notices in our application